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GDPR

 

General Information for Data Subjects

Information provided herein are for data subjects on information on processing and protection of their personal data that are processed in the information system of the Notarial Office. These personal data processed at the Notarial Office are in harmony with Act No. 18/2018 on Protection of Personal Data (hereinafter referred to as „Act on PDP“).

Information provided herein meet requirement specified in Section 19 of the Act on PDP in respect of the scale of information that the controller is obliged to provide to the data subject when collecting personal data from him/her.

Data Subject Categories

  1. parties to a notarial action and their representatives, witnesses of the process and identification witnesses
  2. parties to a court procedure and their representatives
  3. parties to arbitral procedure or mediation
  4. clients

Processing and Protection of Personal Data

Controller (Notarial Office)  
Name:   JUDr. Martin Selecký a JUDr. Viera Selecká
Address:   M. R. Štefánika 3544/30, Trebišov 075 01
Company Ident. No./IČO:   JUDr. Viera Selecká 31946046, JUDr. Martin Selecký 42409578
Phone:   056/6723920
Mobile:   0905 759 499
E-mail:   info@notartrebisov.sk
Responsible person  
Name:   JUDr. Martin Selecký a JUDr. Viera Selecká
Adress:   M. R. Štefánika 3544/30, Trebišov 075 01
Company Ident. No./IČO:  
Phone:   056/6723920
Mobile:   0905 759 499
E-mail:   info@notartrebisov.sk
Purpose of processing personal data Legal basis
Performance of notarial activity drawing up and issuance of documents on legal acts
  • Processing of PD is necessary pursuant to a special regulation or international agreement
  • Performance of tasks of public interest,
  • Performance of a legal obligation, contract of which party is the data subject
certification of legally substantial facts
processes in the matter of notarial escrow
processes in the matter of notarial central registers
activity of the certifying person
Activity of the Notary as court commissioner in a procedure in the matter of inheritance and in a procedure on redemption of a document
  • Processing of PD is necessary pursuant to a special regulation or international agreement,
  • Performance of tasks of public interest
Other activity of the Notary relating notarial activity provision of legal advice
  • Consent of the data subject
  • Processing of PD is necessary pursuant to a special regulation or international agreement,
  • Performance of tasks of public interest
drawing up other documents
property administration and representation relating property administration
representation in cadastral procedure
Special activity of the Notary arbitration and mediation activity
  • Consent of the data subject
  • Processing of PD is necessary pursuant to a special regulation or international agreement
Activity of the Notary as an entitled person in relation to the Register of Public Sector Partners
  • Consent of the data subject,
  • Processing of PD is necessary pursuant to a special regulation or international agreement
Job Applications and CVs
  • Consent of the data subject,
  • Processing of PD is necessary pursuant to a special regulation or international agreement

Recipients and subjects to be provided with personal data

  1. parties to a notarial or court action and their representatives
  2. parties to an arbitration procedure or mediation
  3. witnesses of the process and identification witnesses
  4. interpreter, translator
  5. courts
  6. court executor
  7. authorities active in criminal proceedings
  8. authorities of state administration and public administration
  9. other notary (if draws up continuing Notarial Deed)
  10. Notárska komora Slovenskej republiky /Chamber of Notaries of the Slovak Republic/
  11. ARERT system (the European Network of Registers of Wills Association)
  12. authorities having supervision over notarial activity
  13. public sector partner, associate of a public sector partner, member of the supervisory authority of public sector partner
  14. the public (data of Notarial Cenral Registers made public, documents ordered by law made public)
  15. authorities of financial administration

Transfer of personal data to a third country or international organisation

  1. ARERT system (in case of screening of wills in this system – made through the Chamber of Notaries of the Slovak Republic)
  2. in case of a request of legal assistance in relation to another country
  3. if data storage outside of SR or EU are used (e-mails, upload files, ...)
Period of Storing Personal Data
during notarial activity
  • during entire period of notarial activity performance,
  • after the performance of the notarial activity documents, registers and official seal of the notary shall be delivered to the competent court of first instance (in the circuit where the registered office of the notary took place)
during another notarial activity in relation to notarial activity
during special notarial activity – arbitral and mediation activity
during notarial activity as entitled person in relation to the Register of Public Sector Partners
during notarial activity as a court commissioner
  • documents are situated at the notary until the time of lawful accomplishment of the matter (excluding cases if the notary submitted them to another authority, e.g. court for the purposes of making decision on a remedy) and after processes that the notary is obliged to carry out after lawful accomplishment of the matter, documents shall be proceeded to the competent court of first instance,
  • records in relevant Dnot and N, Nz registers shall be stored during the entire period of the actions carried out by the notarial office
in case of job application and CV during the period of the selection procedure or until the withdrawal of consent with the processing of personal data

Rights of the data subject in relation to personal data protection

  • Right for access to own personal data (Section 21 of the Act on PDP)
  • Right for modification of personal data (Section 22 of the Act on PDP)
  • Right for limitation of personal data processing (Section 24 of the Act on PDP)
  • Right for withdrawal of consent to personal data processing (Section 14 of the Act on PDP)
  • Right for commencement/initiation of a procedure at the Office for Personal Data Protection pursuant to Section 100 of the Act on PDP

Rights of the data subject in relation to the protection of personal data that cannot be exercised or only in limited extent

  • Right for deletion of personal data (Section 23 of the Act on PDP)
  • Right for transferability of personal data (Section 26)
  • Right for objecting personal data processing (Section 27)

Lawfulness of requirements for the processing of personal data from data subject

Provision of personal data in the following extent:

  • Name and surname, academic title/degree,
  • Date of birth, personal number,
  • Marital status,
  • locality, address,
  • phone number, e-mail,
  • signature,
  • ID card number

is a legal requirement, i.e. under law the data subject is obliged to provide these data.

The existence of automated individual decision-making

  • In the environment of the Notarial Office no automated individual decision-making is introduced, including profiling pursuant to the Act on PDP.